Personal Assistant
At Swifli, we provide elite-level virtual support to high-performing entrepreneurs, CEOs, and founders.
As a Personal Assistant, you will be the trusted professional behind the scenes, dedicated to managing the personal lives of our clients with the highest level of care, attention to detail, and discretion. From overseeing day-to-day personal tasks to coordinating complex logistics, you’ll ensure that every moment runs smoothly and every detail is perfectly in place. This role requires a commitment to excellence, a deep understanding of what it takes to support high-level executives, and the ability to anticipate needs before they arise.
If you thrive in an environment that values freedom, flexibility, and impeccable standards—and if you’re ready to be part of a premium, high-performing team—you’ll feel right at home at Swifli.
Core Responsibilities
- Manage personal and professional day-to-day tasks for multiple high-level clients
- Coordinate complex travel arrangements, events, schedules, and logistics
- Provide comprehensive household management services, including coordinating staff, managing family schedules, and overseeing home-related tasks
- Provide personal assistant services (gifting, reservations, shopping, handling personal errands, etc.)
- Act as a liaison between clients and vendors, personal teams, or internal staff
- Keep calendars, appointments, and priorities streamlined and optimized
- Anticipate client needs and proactively solve problems before they arise
- Handle all client interactions with the utmost discretion and confidentiality
Requirements
- 3+ years of experience as a remote personal assistant, concierge, or in high-touch client services, with a focus on personal and household management
- Exceptionally organized, discreet, and emotionally intelligent
- Excellent communicator—clear, polished, and professional in both writing and speech
- Highly resourceful with a sharp attention to detail
- Tech-savvy and comfortable using tools like Google Workspace, Notion, Slack, and more
- Thrives in fast-paced, ever-changing environments
- Available to work flexible hours, including across time zones
Ideal Candidate
- Has worked in private offices, high-level executive support, or in personal assistant/concierge roles
- Has experience working remotely, supporting clients in multiple time zones
- Understands the fast pace and high expectations of supporting entrepreneurs, executives, and leadership teams
- Brings a solution-oriented approach and can handle multiple tasks simultaneously without losing attention to detail
- Is proactive and anticipates the needs of executives before they arise
- Exhibits the highest level of professionalism and discretion in all interactions
What You’ll Love About Swifli
- 100% remote work with elite global clients
- A collaborative team redefining modern executive support
- Real growth opportunities in a premium support agency
- Supportive, ambitious culture with high standards and zero micromanagement
- Competitive salary, performance-based bonuses, and long-term career advancement
How to Apply
Please fill out the form below or send your résumé and a tailored cover letter to careers@swifligroup.com. Include a specific example of how you supported an executive in a high-pressure or high-stakes situation—what you did, how you handled it, and the result.
We’re only reviewing applications from candidates who are detail-obsessed, highly discreet, and experienced at the highest level of executive support.
Only the exceptional will make it through.